:3 I'll post them in a bit.
But first an overview-
We got done and we got most of what we wanted to get done get done, so... that was good.
We also didn't get kicked out by the Aki-con Staff and they do want us back next year.
Aki-con staff in general were awesome and really helpful.
Super props to-
Scooter for commentary (even though the stream exploded)
Spark for running the streaming setup (even though the stream exploded)
Christian for hugs and letting us use his computer ( and winning Karaoke Contest~ woo!
w0ki for being really pro with running Guilty Gear
MissedFRC his help too
SRK guys for being really understanding
Dusty and Melissa for helping to run brackets
and MVP goes Vince for getting the extra setups.
Canadians for showing up (I know it's a super troll drive/bus trip for you guys). It was super fun meeting you guys.
Main issues-
Communication.
A) Volunteers. A lot of you dropped the ball and seemed to have forgotten that you were volunteers to help run brackets and keep things moving. A lot of things got held up because of this. For example- We were supposed to stream and record GG and MB. However, because it took so long to go down the hallway and get a monitor from the Canadians, we only had time to test the setup for Blazblue. It was partially my fault for not contacting you and setting up a meeting place, but we also lost a lot of time looking for people who had wandered off. If you are going somewhere and you are a volunteer, you need to have your phone on you (and answer) and let someone know where you are.
B) Communication between games. Actually, it wasn't bad because we could see right away with MB/GG/BB if there was someone stuck at another game, but we got almost no communication from the Super side. As a result, we had a lot of games stuck because people were over at Super. However, that's not even the issue.
Technically, those who were stuck at Super when they had another game going could be DQed because it is up to the PLAYER to relay that to the brackets, not the bracket's job to be Scooby Doo and figure out where the hell people went. I was very disappointed that with that, the most communication issues were from people in our scene. Landis and Osuna, I know you guys are kind of salty about almost getting disqualified, but I did not know you were at Super. I called out both of you more than three times, and let other games pass. So you both had plenty of time to let the brackets know. Shouting something across a noisy hallway does not count as "letting us know".
C) Setups. I will address two bits. One, if you say you're going to bring a setup, then we are counting on you to bring that setup. If it cannot happen for some reason, then you need to A) let the people in charge know and/or B) arrange for a replacement. Two, telling someone that "life happened" and keeping us a setup short was not cool. We did have a lot of confusion as to who was to bring what, but I didn't understand that much since at any time you could have contacted me to ask what you were going to bring, AND it was posted at all times on the front page of this thread. We started really late and setups short because of this and that was probably one of the main reasons we didn't finish on time.
Conduct-
A) Yelling at con staff is not cool. We could have gotten kicked out.
B) Missing PS3. Saying "IDK we don't have their PS3" when we did was not cool. I initially told Aki-con "no" because I thought that people were keeping an eye on their own stuff, but when I had the suspicion it wasn't I asked someone to check out the PS3s. That didn't happen and I do thank Kaigu, Dusty, and Stark for finding the missing PS3. But future note- If stuff is missing from the convention and there is a possibility we took it, it's our first priority to investigate that. I feel really bad that we brushed them off when we did have the PS3. We had to apologize to the Aki-con staff for accidentally stealing a $400 machine. They were just happy to get it back, but that still looks really bad on us.
Overall-
Time Crunch: When there's a time limit, there's a time limit. Everyone here should have known what time the tournament was running from and until when. It was absolutely NOT okay to say "oh, we can just run over the next panel" nor is it okay to say "we can hijack another room and finish there". We're very fortunate that the Aki-Con staff was lenient enough to give us a spare room to finish finals even given the attitude that some of us were showing. At any other venue, we probably would have gotten kicked out. We actually would have finished on time if we had started on time and if people brought the setups they said they were going to bring.
Things already noted that need improvement:
-Have backups in case people decide to flake
-Recruit better volunteers
-Have designated sticks/pads for setups and mark them
-Bigger setup time slot
-More laptops for the brackets
-Cattle prod and role call people bringing equipment the day before
-Do not repeat the mistake of encouraging people to sign up for all games
-Make a cap at how many entries (people or how many games you could sign up for), or limit the number of games running at one time.
-Longer time slot.
-Better handwriting on sign-up sheet
-More coffee.
There were some things I could have done better on my end too. I did panic a bit, and I was rude to a lot of people. I do feel bad for that. However, I did what I felt needed to be done to keep things running while still being respectful to the Aki-con staff. I appreciate the people who did help out and I know everyone had good intentions for this. It wasn't a disaster, but it could have been better.